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Global Workforce Management Platform for Papaya Global

SmartexLab took Papaya’s idea to automate global workforce management and turned it into a groundbreaking platform that made Papaya one of the FinTech startups to watch.

Vertical

  • Fintech, HRM

DURATION

  • 2.5 years

Engagement model

  • Dedicated team

Tech Stack

  • Node.js
  • Angular 2
  • Docker
  • Javascript
  • MySQL
  • AWS
  • etc.

Key features and highlights

  • The team integrated a large number of Amazon’s cloud computing services to automate processes and get a scalable platform on demand.
  • The team used Continuous Deployment to automate build, testing and deployment processes, and to release on time.
  • The team developed a server-side modular architecture powered by TypeScript and based on IoC container and event-bus, applying decorators and using as many typings as possible.
  • The platform database was developed to support audit and data recovery so that a user could restore it in any state and at any interval.
  • The application codebase was divided into several packages, and the team used a mono-repo tool to reuse the code to its fullest and avoid copy-pasting.
  • The team developed a number of custom UI components and advanced wrappers under existing open-source solutions, including a General Select on top of the Angular Material SDK, and combined them all into their own UI kit.
  • The team integrated a number of third-party tools to monitor the application status as well as employing an automated bug tracking system to ensure code quality. On top of that, integrations included third-party analytical and help desk add-ons.

Business challenge

Papaya Global, an Israeli startup, was looking to build a global SaaS to help international companies manage their workforce across locations.

The ambition was in no way minor: Papaya aspired to become the first global platform on the market automating paper-based payroll management processes.

Delivered solution

Since the project started in 2016, SmartexLab’s team has automated many of the critical HRM functions and put them all together in one powerful cloud-based platform that can be tailored to every client’s workflow.

Core Modules

  • Proposal System

The module brings together the client, the service provider and its workers under their mutual project. This is the central hub where project members get to formalize their cooperation, complete documentation, and reporting.

  • Payroll Management Automation

The key feature that won Papaya global acclaim. The module breaks down payroll management into 4 steps: Worker Reporting, Salary Updates, Payroll Summary, and Payment. It automates document processing, work acceptance, salary payments, and notifications to all the parties. The entire process is transparent and manageable by admins.

  • Worker Portal

A massive tracking system for workers on the projects. It covers the Worker Reporting step from the previous module. This is where workers provide their details for the current project payment cycle and get paid once it’s complete.

  • Payroll Cycle Project Bar

An automated payroll notification system tied to a calendar. It covers project-specific steps such as Reporting & Approval, Payroll Processing, Invoicing & Payments, etc., and tracks any changes to their status via email notifications to project members. The calendar makes it easy to look up the progress and prepare for upcoming steps timely.

Features

  • Project Payment Cycle

A flexible module for setting up payment cycles with monthly, semi-monthly, bi-weekly and weekly options depending on project specifics. The cycles then determine payroll timelines in one interconnected ecosystem.

  • Invoicing Automation

It enables automated invoice generation and processing. Here, the Papaya platform becomes an intermediary between service providers and clients, ensuring hassle-free invoicing, approval, and payments.

  • Cost Plan

A go-to place for clients to plan and calculate their upcoming expenses on project-related salaries, taxes, remunerations, penalties, etc. The planning range can be anywhere from a month to a year, while cost items can be manually updated anytime.

  • Business Intelligence

Integrated with Qlik, the platform enables all-round data analytics with advanced visualization and customizable reports.

Essential extras
These are the features that enriched the Papaya platform by enabling more functions essential to the user experience.

  • Notifications

A real-time notification system for users to keep updated on any changes to their project status via email, SMS, in-app messages or other API-integrated tools as needed.

  • Multi-currency Converter

A third-party tool to automatically convert currencies during invoicing and payment for extra convenience and billing transparency.

  • Roles and Permissions

A role-based access and defined associated user rights tool, which can be assigned in line with both organizational and project structures.

  • Data Import and Export

A high-level parser to enable data import and export in XLS and Word formats by any project member.

  • Third-party System Integration

The team made it possible for users to synchronize their Papaya accounts with data from third-party workforce management tools.

  • Approval Chain Workflow

The feature brings together all the user actions requiring approvals and automates them.

Project results

Eight months after the project kicked off, the Papaya platform was officially released and started to gain traction internationally.

In the wake of the product’s success, the startup raised the next investment rounds.

Now in its third year, the project is in active development with new features rolled out regularly. For example, after the GDPR regulations came into force, the platform became fully GDPR-compliant.

Now, Papaya is proud to name Visa, Facebook, Johnson&Johnson, NASDAQ, Intel and more world-leading brands among its clients.

What our client says

Ofer Herman, Co-Founder & CTO @PapayaGlobal
Tel Aviv, Israel

We chose SmartexLab for the development of our Papaya Global Node.js/Angular2 web app because they had the best JS devs. Today, most of our development team is with SmartexLab, and their commitment and professionalism have helped us to build our product on time and to the highest quality level.

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